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Booking your Inntravel holiday


The booking process at a glance

You can find more information below, but in brief the booking process is as follows:

1)    You decide on your ideal itinerary with the help of a specific travel expert

2)    You provide us with the details necessary to make your booking and pay a deposit

3)    We book your accommodation and other key elements

4)    We book your travel (or you can do so if you’re making your own arrangements)

5)    We send you a Booking Confirmation and Invoice

6)    You pay the balance 8 weeks before departure

7)    We send you your holiday pack with route notes and maps etc 2-3 weeks before your holiday

8)    You have a relaxing holiday, safe in the knowledge we’ve taken care of every detail!
  • We aim to provide as much information as possible about our holidays on our website, but we highly recommend speaking to one of our travel experts on +44 (0) 1653 617001 (you can request a call back if you prefer) to make sure that you choose the right holiday for you and to find out about the full range of options, including travel arrangements, available for that holiday. Alternatively, if it’s more convenient to communicate electronically, you can email your query. No matter what your question or how you contact us, we’re dedicated to helping you arrange your ideal holiday.
  • Once you’ve decided on your itinerary with the help of a nominated travel expert, they will check the availability of your chosen travel arrangements (or you should do so if organising your own travel, but do not book anything at this stage).

    You can then make a booking by calling +44 (0) 1653 617001 or, if you prefer, you can complete our secure online booking form (there is a link on each holiday page). At this stage, we’ll ask you for the essential details that we need to make the reservations, including:

    • your address and full contact details
    • the full names, as shown on passports, and dates of birth of all party members
    • any dietary or other special requirements that we will pass on to your hotels
    • the make, model, registration number, height and length of your car if we are booking a Channel crossing for you
    • the main driver if your holiday involves car hire booked by us
    • the type of bicycle (standard or electric) you prefer and the heights of all party members if you’re booking a cycling holiday

    We also ask at this stage that you pay a deposit (or full payment if you’re booking within 8 weeks of departure) along with your travel insurance premiums (if required).

    When you make a booking with us, regardless of how this is made, you agree on behalf of all persons named on the booking that you accept our booking conditions. If you phone us, please note that some calls may be recorded for training and quality-control purposes.
  • We can often provide immediate confirmation of your accommodation and travel arrangements. However, the personalised nature of our holidays means that there is sometimes a day or two’s wait involved while we contact hotels and other suppliers (such as the bike hire shop, in the case of cycling holidays) individually to secure the main elements of your holiday.

    Once we’ve heard back from them, the member of the customer services team looking after your holiday will contact you. Usually this will be to tell you that the accommodation is all confirmed, but if we’re unable to make any of the arrangements (unless it is a minor detail) they will give you the choice of changing your dates, adjusting the itinerary, booking a different holiday or refunding your deposit in full.

    It’s not until all the key elements of your holiday have been secured that we will arrange your travel (or you can do so, if arranging it independently). At this point we will ask you for any additional payments necessary to secure particular flights or other travel arrangements if we’re booking them for you.

    When your travel arrangements have been confirmed, we’ll finalise any remaining elements of your holiday and then send by email or post (please tell us your preference) a Booking Confirmation and Invoice (and an ATOL Certificate if your confirmed travel arrangements include a flight) to the party leader (usually the person who made the booking). Please check the documents carefully as it might not be possible to make changes later.
  • While not essential to confirm your booking, we do require additional personal information to fully process your booking. You can provide this information online (we will email you a link to a secure, personalised ‘MyInntravel’ web page with your Booking Confirmation and Invoice) or by phone on +44 (0) 1653 617001. The information that we require includes:

    • postal addresses of all party members
    • passport details (nationality, number, place of issue, issue date, expiry date) of all party members to satisfy the requirements of Advance Passenger Information (API)
    • details of all party members’ travel insurance (insurer, policy number and medical emergency helpline), if not taking our policy
    • a mobile number to contact you with urgent updates while you’re away
    • contact details of a friend or relative in case of an emergency while you’re on holiday with us
    • for skiing holidays, any ski packages to be pre-booked (in which case we need your shoe sizes and heights to pass on to the ski hire shop)

    Your personalised ‘MyInntravel’ web page will also contain links to various documents that will help you to prepare for your holiday.
  • We ask that you pay the balance at least 8 weeks before departure. You can contact us at any stage if you have any queries relating to your holiday.
  • Your holiday pack includes all the relevant detailed background notes and route information you will need for your holiday, plus associated documentation such as maps and confirmation of any travel arrangements we have booked for you. We normally send these to your home (or other specified) address 2-3 weeks in advance of your holiday. If you are travelling elsewhere beforehand and would like us to send your holiday pack earlier, please let us know in plenty of time.
  • For the vast majority of holidays, we ask for a deposit of £150 per person. The exception is self-catering holidays, for which we ask for a deposit of £300 per party.
  • We offer a personal holiday insurance policy for UK and EU residents specifically tailored to our type of holiday by Fogg Travel Insurance, whose cover is among the most comprehensive available. As well as emergency medical assistance, the policy provides cover for cancellation and travel disruption in many cases. If you’re going on a cycling holiday, it even provides cover if your hired bicycle is extensively damaged or stolen while securely locked to an immovable object. For winter holidays, it provides wide-ranging winter sports cover.

    If you purchase our insurance, you must make sure our policy meets your needs, paying particular attention to existing health conditions and any planned activities, if different from those offered by us.

    Having adequate travel insurance is absolutely essential, so if you decide not to buy insurance from us, we will ask you to provide us with details of the policy you have in place (insurer, policy number and medical emergency telephone number) so that we can assist if the need arises while you’re on holiday. You should ensure that your insurance covers the activities we provide during your holiday and that it is adequate for your particular needs. You should also ensure that it covers you if you fall ill with Covid-19 while on holiday. We cannot accept liability for any damage, costs, losses or expenses incurred as a result of your failure to do this, and we don’t check alternative insurance policies.
  • Payments can be made in £ sterling only by:
    • Visa, MasterCard and American Express
    • online transfer direct into Inntravel’s bank account (details are sent with your holiday confirmation)
    • bank or building society cheque (payable to Inntravel Ltd)

    Should you choose to pay by credit card, please note that the invoicing party will be Hotelplan CC Services GmbH located at Dorfstraße 36, 79594 Inzlingen, Germany. The merchant which handles credit card payments on our behalf is Concardis. You can find out how they collect and store data in line with GDPR here.

    Card payments can be made via our secure payment form.
Last fetch time is : 9/18/2020 11:05:43 AM